Freight Audit and Payment

Automated freight audit and payment services tailored to streamline your financial workflows and ensure every charge is accounted for accurately.
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Freight Audit and Payment

Why You Need A Freight Audit
and Payment Solution

Automated Invoice Audits

Let your employees focus on more important things while our solution examines every invoice for billing errors, discrepancies, contract violations.

Guaranteed On-Time Payments

Don’t damage carrier relationships with late payments. We send payments on-time, every time, and according to your carrier contract.

Seamless Refund Recovery

Don’t leave money on the table. Our automated tool removes the risk of human error, uncovering more refund opportunities to save you money in a fraction of the time and cost.

Identify Cost-Effective Improvements

Our auditing program provides easily digestible data to help you make logistical improvements that improve service quality and negotiate with carriers who fall short.

The Freight Audit and Payment Process

Freight audit and payment begins the moment you receive a freight invoice
and ends when the payment for a valid invoice is confirmed.

Receive Invoice

Receive an invoice from a freight carrier
or other partner.

Add to Online System

Add the invoice to your online system.

Audit Invoice

Audit the invoice. Check the rates, added charges, freight classification, additional services provided, and other details against your carrier contract to look for discrepancies.

Address Discrepancies

Address any exceptions or mistakes, then
re-audit the invoice until it’s approved.

Process Payment

Process the payment and record it
in your accounting system.

Confirm Payment Completion

Confirm the payment is complete
and was accepted.

What’s Included In Zero Down’s FAP Solution

Covering All Modes of Transportation

By Sea

Ocean freight is naturally complex, generally using multiple modes of transportation for a single shipment and incurring accessorial fees throughout transport. 


Our solution organizes linked invoices to avoid duplicate charges, ensures shipments are being consolidated correctly, and increases visibility throughout the entire process.

By Road

Road freight is one of the most common modes of transport, but that doesn’t mean it’s easy. 


We’ll help you secure favorable LTL and FTL rates, ensure service levels are fulfilled, and recover incorrect accessorial fees that come from deliveries.

By Rail

Rail freight is cost-effective, but it’s less flexible than other methods, so you need the right partner to avoid costly mistakes.

Our FAP solutions help effectively plan your shipment’s timing, ensure it has the capacity for your shipments, and monitor its progress to

By Air

Air freight can get costly without effective air rates and monitoring for unnecessary accessorial fees.

We constantly work to find the best rates to keep your costs down while ensuring your shipments arrive on time.

Why Should Zero Down Manage My Freight Audit and Payment?

interconnected gears

Streamlined Operations

Free your team from the grind of manual invoicing and data entry, enabling them to focus on strategic initiatives that drive your business forward.
shield with a dollar sign

Bulletproof Financial Precision

Our meticulous audit process ensures every charge is scrutinized and validated against your contractual terms, safeguarding against inaccuracies and overpayments.
An eye within a gear

Enhanced Visibility and Control

Allows for better decision-making, budgeting, and forecasting, as companies gain a clearer understanding of their freight spend patterns and can identify areas for improvement or optimization.
Talk to an Expert

Case study

Case study title Why Should Zero Down Manage My Freight Audit and Payment?

Ocean freight is naturally complex, generally using multiple modes of transportation for a single shipment and incurring accessorial fees throughout transport.
Our solution organizes linked invoices to avoid duplicate charges, ensures shipments are being consolidated correctly, and increases visibility throughout the entire process.
Download the full Case study

Total Savings

overbilling reduced from

7.2% to 5.6%
$ 0 M+

Cost Savings Potential

raise from 2.5% to 3.2%
0 %

Parcel and Freight Carriers

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0 +

Testimonials

What our

clients say

“ We have always tried to manage our transportation needs based on our success or failures with different carriers. Zero Down has shown that they have much more visibility and understanding on the inner workings of the local carriers that we could have ever imagined. We thank you for the valued service that you are able to provide us. “
T.W., Purchasing AgentLighting Manufacturer
T.W., Purchasing Agent
Due to the overwhelming success of Zero Down’s FreightOptics audit and optimization platform, our parcel carrier actually tried to sway us to one of their less effective competitors.
C. C., Vice President of Plant OperationsCruise Line Vendor
C. C., Vice President of Plant Operations
Thank you for all your help and patience in the last couple of years to make this happen. Your advice during COVID and the inflationary environment was key in getting us a good deal.
S.T., Head of StrategyPromotional Products Distributor
S.T., Head of Strategy
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FAQs

Simply request a demo to see our solution in action. Say goodbye to paperwork and hello to streamlined management with FreightOptics.
Freight audit and payment is the process of analyzing, reviewing, and paying freight invoices. During this process, you’ll look for billing errors, compare the invoice to your carrier contract terms, collect and analyze data about the shipment to look for cost-saving opportunities, and pay carriers accordingly.
Freight audit and payment services help lower shipping costs by identifying billing errors and recovering refunds. They’ll also simplify the payment process, which helps keep carriers happy for better rates and terms.

The insights gained from auditing even uncover valuable insights into improvements you can make to your shipping process.
Freight audits work by collecting your invoices as they come in, capturing the data into an online system, and scrutinizing each field against your carrier contract and package details to ensure the charges are valid.
Freight audits find incorrect rates, unnecessary surcharges or accessorial fees, incorrect dimensions and weight, service failures like late deliveries, duplicate invoices, and much more.
Effective freight audit and payment solutions can save you 15% or more on your shipping costs while improving service quality.
Yes, our FAP solutions work with each carrier. You can sort invoices by carrier or other fields to simplify organization in a centralized resource.
At Zero Down, our freight audit and payment solutions save you time, money, and stress. You’ll save money on labor costs associated with manually auditing invoices and gain more valuable insights from the data-rich reports our tools generate.

You can also enjoy peace of mind knowing that every mistake and error will be identified, fixed, and recovered to keep your costs down. Our payment solutions will also keep your carriers happy so you can benefit from consistent, reliable service quality that creates high-quality customer experiences.
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